Law, the individual and the market

For PhD students which enrolled from the 38th cycle on, as required by art. 9 of Ministerial Decree 226/2021, the flat-rate contribution of the 10% budget is available starting from the 1st year of the course.

The budget can be used for needs being compatible with the research and training of the PhD course, subject to authorization from the PhD course’s Coordinator, pursuant to the current PhD Regulations, public accounting rules and internal University regulations.

The individual budget is made up of public funds, therefore its use is bound to the aforementioned regulations.

The budget is assigned: 

- annually to regularly registered PhD students, and

- ad personam, that is, it cannot be spent/used by other PhD students than the concerned PhD student

From an operational point of view, the budget is allocated to the PhD student’s individual project which is placed under the responsibility of the PhD Coordinator.

The name of the project contains the PhD student’s surname and can be identified immediately and unambiguously.

Each PhD student, for research reasons, can accumulate the budget assigned to the 1st year with that of the 2nd and 3rd (or 4th if applicable) years for their overall use, subject to the consent of the PhD Course’s Coordinator.

To purchase goods and services from your available fund, you must complete the RdA (Purchase request with an authorization-type procedure https://www.unito.it/richiesta-di-acquisto-rda); through RdA the relevant Department will be able to purchase the requested good or service.

The spending proposal must be made by the PhD student and must be authorized by the PhD Coordinator; in case of doubts regarding the eligibility of the expenses, the PhD student must first contact the Polo CLE’s PhD Office.

The RDA authorization process can take several days, therefore in case of doubts or requests for information it is strongly recommended to contact, in advance, the Polo CLE’s purchasing office (acquisti.cle@unito.it) which will also be able to clarify any procedural doubts.

Examples of eligible expenses:

• Paper-based and electronic subscriptions to magazines, databases, periodicals and similar, books, multimedia and editorial works
• Purchase of bibliographic materials*
• Purchase of laboratory consumables*
• Purchase of software*
• Purchase or rental of PCs/tablets*

* The purchased material is the property of the University, hence it is not the property of the PhD student and must be returned at the end of the PhD course

• Registration for congresses and conferences;

P.N. The procedure for reimbursement of online conferences and conferences in Turin requires that an RDA be made to the purchasing office (for the procedure and necessary documentation, ask acquisti.cle@unito.it). In this case, the required documentation is the payment receipt/invoice issued by the institution, the copy of the payment made (e.g. bank transfer) and the certificate of participation.

• Enrollment in transversal training courses;
• Enrollment in language courses;
• Enrollment in translation and linguistic revision courses
• Missions in Italy and abroad (see Section "Missions in Italy and abroad")
• Publications;
• Graphic design, printing, editing and publishing services;
• Interpreting, translation, proofreading and writing services;
• Programming, design and implementation services for experimental activities;
• Recording, transcription, spooling, microfilming, administration of questionnaires, interviews, data-entry and data processing services;

The list is not exhaustive and any other requests will be evaluated on a case-by-case basis.

For specific needs regarding the eligibility of an expenditure, contact the address of the Polo CLE’s PhD Office (dottorati.cle@unito.it).

The material which was purchased with the 10% budget and used for research activities remains the property of the University.

In the case of a mission, you must use the U-WEB missions procedure at the link https://unito.u-web.cineca.it.

To request authorization and subsequently reimbursement, expenses must comply with the mission regulations which can be found here.

During the phase of reimbursement of mission costs, it is mandatory to present fiscal receipts and/or invoices and, in the case of travel, the ticket and boarding pass.

Any other document will not be considered (NO reservations, NO quotes, NO payment screenshots).

As regards the reimbursement through the Missions office (missioni.cle@unito.it), it occurs only in the case of in-person participation to the conferences, as the move necessarily requires the opening of a mission; in this case, the required  documentation is the payment receipt/invoice issued by the institution, the copy of the payment made (e.g. bank transfer) and the certificate of participation.

For any clarifications regarding the U-WEB missions procedure and the application of the mission regulations, contact the Polo Cle’s Mission Office (missioni.cle@unito.it).

Stays abroad must have a total duration of 12 months, even if not continuous. They must be agreed with the supervisor and authorized by the PhD Coordinator.

If applicable, you may receive an 50% increase of the scholarship for the period of your stay abroad (the amount is calculated on the number of days that are spent abroad).

To request the increase, you must submit the application online on the portal https://estensioneborse.unito.it by logging in with your SCU credentials.

More information is available on the PhD School’s website and on the above-mentioned portal.

For specific information contact the University’s PhD Area (dottorati@unito.it).